When you schedule an appointment, make a habit of getting the cell phone number of the person you're meeting or the direct line of the organization you're going to. Then, include that number in the same space where you schedule your appointment: your phone, your online calendar, even your old-school day planner.
For example, instead of 3:00 - Meeting with Susie at ABC Company, your appointment would look like this: 3:00 - Meeting with Susie at ABC Company 408-555-1234.
So simple, right? But this little step can be a lifesaver in all sorts of sticky situations, such as:
-When you're running late or stuck in traffic, you can just pull over to the side of the road and shoot a quick text to the person you're meeting, rather than white knuckling it and arriving at your destination filled with anxiousness and road rage.
-If your nanny calls in sick, there's a gas leak at your child care center, or you spaced out on the teacher in-service day, you can seamlessly shift into mommy mode or buy yourself some time to put your backup plan in place.
-When you're just not going to make it back to the office in time for the start of that telecon, you can easily call in en route (hands free, of course).
*Important: If you can't access your calendar on a mobile device, make sure to print out
your schedule for the following day and keep it with you at all times or bring your day planner with you wherever you go. This tip will only work if the information you need is accessible.
Added bonus: Having all of these numbers in a consistent and central place makes it super easy for you to delegate the task of notification to your assistant, spouse, partner, or other supportive peeps who want to help you out.
Because you'll have enough to worry about if little Johnny gets sent home from school with an "explosive" stomach flu, without having to frantically search for the numbers to each of your appointments for the day. This way, you can quickly and calmly take care of business, then shift your focus to the important stuff at hand, like comforting your hurting child, making sure he stays hydrated, and washing all of the linens. Again.
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